Renting out a flat in Madrid safely: a guide for landlords and anti-non-payment guarantee

Renting out a flat in Madrid safely requires much more than finding someone interested. Good management starts with a rent set at market level, continues with checking solvency, and ends with a clear contract, a full inventory and follow-up throughout the entire tenancy. Preparing each stage reduces risk and protects both landlord and tenant.

Setting a realistic rent

Compare genuinely similar properties by area, size, condition, furnishings, lift, terrace and energy efficiency. The most expensive listings can take months to let, so they should not be used as the only reference. An excessive rent reduces the number of solvent candidates and lengthens the period without income; a well-positioned rent allows you to choose from more profiles.

Before advertising, check which costs are included, what the intended duration is and whether the property is rented furnished. Regulations may set limits or conditions that change over time. Always confirm the current framework and the particularities of the contract with professional advice.

Preparing the property and its documentation

The property must be clean, safe and with all installations working. Repair leaks, shutters, locks and appliances before handover. Gather the energy certificate, inventory, meter readings, utilities information and any relevant community rules.

A clear property listing attracts better-informed enquiries. Describe precisely the size, layout, fittings, financial conditions and requested documentation. Hiding limitations creates unproductive viewings and increases the risk of conflict.

Checking the tenant's solvency

Selection should be based on proven income, stability, financial effort and references where appropriate. A single payslip is not enough. It is necessary to check documentary consistency and assess the overall picture without applying discriminatory criteria. If a company or guarantor is involved, review who assumes the obligations and how this is reflected in the contract.

UBICASA filters candidates and verifies their documentation before presenting a proposal to the landlord. The aim is not to rent to the first person, but to find a profile capable of sustaining the rent and looking after the property.

Contract, deposit and inventory

The contract must identify the parties, describe the property, set out rent, review, duration, guarantees, costs and obligations. A signed photographic inventory records the condition and the items handed over. It is also advisable to record keys and utility meter readings in the handover report.

The deposit must be managed in accordance with the applicable regulations in the Community of Madrid. Changes of account holder or direct debit arrangements for utilities must be coordinated to avoid debts or disconnections. Keeping communications and receipts makes any later management easier.

Anti-non-payment guarantee at no cost to the landlord

We let the property with an anti-non-payment guarantee at no cost to the landlord. The cover includes non-payment of rent from day 1 until the end of the contract, unpaid utilities, locksmith service and damage to the property of up to 3.500 €. These guarantees provide peace of mind, but they do not replace rigorous tenant selection or complete documentation.

Before formalising, we explain the applicable conditions and check that the file meets the requirements. This way, the landlord knows the scope of the protection from the outset and avoids relying on generic promises.

Management during the tenancy

Good management continues after handing over the keys. Recording incidents, responding quickly, coordinating repairs and maintaining professional communication prevents small problems from growing. It also helps to prepare renewals, updates or the end of the contract in good time.

UBICASA supports the landlord from rent valuation through to signing and follow-up. If you would like to know how much you could get for your property in the Barrio de Salamanca or in Madrid, request a free valuation. We will then review your case personally and the most suitable letting strategy, without obligation.