Documents needed to sell a flat in Madrid
Review the essential paperwork to sell your home in Madrid without delays and with all the legal safeguards you need.
Selling a flat means gathering a series of documents that prove ownership, the legal situation and the property’s features. Having them ready from the outset speeds up the process and inspires confidence in the buyer.
Documents relating to the property
Among the most important documents is the original **deed of sale**, which proves that you are the rightful owner of the property, and the up-to-date **land registry extract**, which confirms that the property is free of charges or, if applicable, details any that exist. You will also need the **most recent paid receipt for the Property Tax (IBI)**.
Documents relating to the residents' association and utilities
The buyer will usually request the **certificate confirming that residents' association fees are up to date**, as well as the latest utility bills (water, electricity, gas) to check that there are no outstanding debts. If the building has undergone the **Technical Building Inspection (ITE)**, it is also worth having the certificate to hand.
Energy performance certificate
It is mandatory to have the **energy performance certificate** before putting the flat on the market, as its rating must appear in any advert for the property. This certificate is issued by a qualified technician after a visit to the property.
Mortgage situation
If the flat still has an outstanding mortgage, you will need to ask the bank for a **certificate of outstanding debt** in order to calculate the amount to be repaid at the time of signing, as well as to later arrange the cancellation of the charge from the land registry.
How we help you prepare your documentation
Gathering all this paperwork can feel confusing if this is the first time you have sold a home. At Ubicasa, we support our clients at every step, helping them to locate and arrange the necessary documents so that the sale can be completed without delays. Find out how we work on our flat sales in Madrid page or request a free valuation of your property as a first step.
Conclusion
Having all the paperwork in order from the outset avoids delays and gives peace of mind to both seller and buyer. If you have any questions about a specific document for your property, do not hesitate to contact our team; we will be delighted to help.
Tips for speeding up document collection
We recommend creating a folder, physical or digital, in which to gather each document as you obtain it, so that everything is available when it comes to signing the deposit contract or the deed before a notary. Requesting certificates such as the residents' association certificate or the bank debt certificate in advance can take a few days, so it is wise to start these procedures as soon as you decide to put the property on the market, thereby avoiding last-minute delays that could affect the deadlines agreed with the buyer.
Having the complete documentation from day one shows the buyer that you are serious and significantly reduces the risk of the sale being delayed or even cancelled because of outstanding paperwork.
Remember also to keep a digital copy of each document in case you need to send them quickly to the notary or the solicitor’s office at any point during the process.